Tool area
Client & Project Profitability
Measure what clients and projects really earn after labor, meetings, contractors, discounts and delivery costs.
20 calculators · 20 practical guides
Calculators
Work out the number first
Each calculator shows the formula, the result in plain language, assumptions that can distort it and a useful next step.
Client Profitability CalculatorMeasure revenue, true delivery cost, profit, margin and effective hourly rate for one client.Project Profitability CalculatorCalculate project profit and margin after labor and direct delivery costs.Client Margin CalculatorCalculate gross margin for a client from revenue and total service-delivery cost.Project Margin CalculatorCalculate the margin percentage remaining after project delivery costs.Cost per Client CalculatorCalculate average service cost per active client for a period. The result also shows the commercial meaning and the next number to verify.Revenue per Client CalculatorCalculate average revenue generated per client. The result also shows the commercial meaning and the next number to verify.Profit per Client CalculatorCalculate average profit per client after service-delivery costs. The result also shows the commercial meaning and the next number to verify.Effective Client Hourly Rate CalculatorSee the real hourly revenue from a client after all service, meeting and support time.Scope Creep Cost CalculatorCalculate the internal cost and lost billable value of unplanned scope.Non-Billable Time Cost CalculatorPut a dollar value on non-billable hours using loaded cost and opportunity rate.Client Meeting Cost CalculatorCalculate the delivery cost and billable opportunity consumed by client meetings.Contractor Project Cost CalculatorCalculate total contractor cost from hours, rates and fixed expenses. The result also shows the commercial meaning and the next number to verify.Project Overrun CalculatorMeasure how additional hours affect delivery cost and effective project margin.Proposal Profit CheckerTest a proposed client price against estimated labor, expenses and target margin before sending the quote.Retainer Profitability CalculatorCheck whether a monthly retainer remains profitable after service hours and direct costs.Client Discount Profit CheckerSee whether a requested discount leaves enough profit to justify the work.Client Capacity CalculatorEstimate how many comparable clients your team can support at a chosen utilization level.Client Acquisition Payback CalculatorEstimate how many months of contribution profit are needed to recover client acquisition cost.Client Profitability CSV AnalyzerAnalyze multiple clients locally from CSV and rank revenue, cost, profit, margin and effective hourly rate.Client Portfolio Profitability AnalyzerReview a portfolio of clients locally and identify low-margin accounts, capacity drains and profit concentration.
Guides
Understand the decision behind the formula
Is This Client Actually Profitable?Combine revenue with all client-related labor and direct costs before judging account quality.Project Profit vs Profit MarginUnderstand the difference between dollars earned and the percentage of revenue retained.Why Effective Client Hourly Rate MattersUse all client hours—not just planned delivery time—to measure realized revenue per hour.The Hidden Cost of Client MeetingsTranslate recurring meeting time into delivery cost and lost capacity.What Scope Creep Really CostsMeasure extra labor, lost capacity and margin erosion from work outside the agreed scope.Tracking Non-Billable Client WorkCapture support, admin and coordination time that can make a seemingly profitable client weak.How to Measure Retainer ProfitabilityCompare recurring revenue with actual monthly service effort instead of assuming retainers are automatically profitable.How Client Discounts Change MarginModel the margin after a discount before agreeing to a lower price.Check Profitability Before Sending a ProposalTest labor, contractors, expenses and risk before committing to a fixed price.How to Analyze a Project OverrunSeparate estimating error, scope changes and delivery inefficiency after hours exceed budget.How Many Clients Can Your Team Support?Turn available billable hours and average client demand into a practical capacity estimate.Client Acquisition Payback for Service FirmsEstimate how long contribution profit takes to recover the cost of winning a client.What to Do With a Low-Margin ClientUse evidence from hours, price and scope before deciding whether to reprice, redesign or end the account.Why Profitability Should Be Measured by ClientPortfolio averages can hide accounts that consume disproportionate time and cost.Why Profitability Should Be Measured by ProjectProject-level analysis reveals which work types, scopes and estimates consistently underperform.Client Profit Concentration RiskLook at how much total profit depends on a small number of accounts, not just revenue concentration.What Counts as Service Delivery Cost?Define labor, contractor, software and project-specific costs consistently before comparing margins.Gross Profit in a Service BusinessCalculate gross profit from revenue minus direct delivery cost before overhead and tax.How to Set a Margin Target Without Copying a BenchmarkBuild a target around your cost structure, reinvestment needs and business model.How to Analyze Client Profitability from a CSVPrepare client revenue, hours and cost data for a privacy-first portfolio analysis.